The Administrative and Logistics Coordinator supports ResFrac’s operations by ensuring the smooth execution of company events, training courses, conferences, and other administrative functions. This role is ideal for someone who excels at logistics, communication, and task management. By managing routine tasks and working through established processes, you’ll free up leadership to focus on strategic initiatives while making a significant impact on the team’s overall efficiency.

This role is designed to evolve with the company’s growth, offering the flexibility to take on additional responsibilities over time.

Responsibilities

• Event coordination
  • Assist with the planning and executing company events, office hours, training courses, conferences, and happy hours.
  • Work through detailed task lists and timelines, ensuring deadlines are met.
  • Communicate with venues, instructors, and vendors to ensure seamless event execution.
  • Serve as point of contact for conferences and other events, managing booth logistics, setup and schedules.
• Administrative support
  • Coordinate internal company activities and functions, such as monthly coffee hours, annual retreat, customer symposium, etc.
  • Provide month and year-end administrative support.
• Marketing and communication
  • Assist with the marketing and scheduling of Office Hours and monthly newsletters.
    Input content into Mailchimp, schedule campaigns, and ensure timely distribution.
  • Post updates and materials to the website and coordinate video uploads when needed.
• Administrative, Accounting, and HR Support
  • Provide month and year-end accounting support, including compiling payroll reports and labor allocations and communications with accounting vendors.
  • Run sales tax reports and follow up on customer invoices to ensure payments are received.
  • Assist with onboarding new hires by managing portions of the onboarding process and tracking employee documentation.

Qualifications

• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
• Ability to learn and effectively use tools like ASANA, Mailchimp, Zoom, WordPress and Google Workspace.
• Strong written and verbal communication skills, with a collaborative and proactive mindset.
• Willingness to adapt to a fast-paced, evolving environment and take on new challenges as the company grows.

To apply for the position, please email cover letter and resume to [email protected].